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Every business, large and small, could benefit from an expense tracker app to simplify their finances. In 2020, there were 31.7 million small businesses in the U.S (99.9% of all businesses). How many are taking stock of their financial situation? 

With so many business expense tracker apps, we decided to do a little research of our own. See which one of these five best business expense tracker apps of 2023 can help you get a handle on your business. 

How to choose an expense tracker app.

When it comes down to choosing the best expense tracking app for your business, you will likely want an all-encompassing app that fits your budget. 

Bigger businesses with a lot more expense tracking should expect to pay a higher rate for an app; however, small business owners, self-employed people, or freelancers might appreciate free or low-cost options. 

Most expense tracker apps do charge per user, so if you are a bigger business that requires multiple eyes on business expense tracking, the fees can add up. 

Another thing to keep in mind is functionality. If you have multiple employees inputting business expenses regularly throughout the day, you will benefit from having a business expense tracker app that can automate workflow tools. 

The ability to preset rules and guidelines through automation can save you a lot of energy and time. 

Also, if you do a lot of business overseas, you may value an app with multicurrency capabilities. It can help save you time and effort. You won’t have to make the monetary conversions on your own.

Aside from automation and ease of use, integrations are also crucial to consider. An expense tracker app that integrates with your existing accounting software, allowing you to transfer data between programs quickly, will make your life much easier. 

All-in-one expense tracker apps that include accounting software are top-rated among business owners. Busy business owners appreciate the time savings and ease of use. 

You will need to know your business needs to choose the best business expense tracker app.

The best business expense tracker apps of 2023.


Zoho Expense

Learn MoreOn Zoho’s Website

Zoho Expense is a travel and expense management app geared toward growing businesses. Forbes rated Zoho Expense number one across all business expense tracker apps. It’s easy to see why. This app has everything your business needs regarding tracking. 

It offers a variety of features, including:

  • Automated expense reporting, which allows employees to submit their expenses on the go, right into the app, to help simplify approvals.
  • Mileage tracking. 
  • Personal card connections.
  • Customer and project tracking.
  • Purchase requests help you to keep track of pre-approved spending.
  • Allows direct deposit payment for your employees.

The Zoho Expense collects plenty of expense data. It can create more than 25 reports with categories including spending, travel, and credit cards, to help you stay up to date. 

Four pricing options range from free to $8 per month, with a maximum of three to 500 users. Zoho Expense is best for small businesses or personal expenses, making it an excellent choice for new companies and freelancers. 



Learn MoreOn Expensify’s Website

Expensify is one of our top choices because it is an excellent all-around option for small to midsize businesses. One of their standout features is its unlimited receipt tracking and expense management. 

It can also import personal and business credit cards and transactions and guarantee next-day reimbursement on approved expense reports.

To access other features, such as expense approval permissions and account integrations, business owners must upgrade to a paid plan. You can also sign up for the Expensify Card to get a 50% discount on your subscriptions to help keep all your expenses in one place. 

Expensify’s multilevel workflows help you to customize policy rules and flag expenses that need a manager’s approval. For added organization, you can import general ledger codes from your accounting software and tag them accordingly. 

Pricing starts from free plans to $20 monthly. For added price deductions, open an Expensify credit card, as mentioned before.



Learn MoreOn Rydoo’s Website

Rydoo Expense is a great expense management solutions app that allows business owners to approve or deny employee expenses right from their mobile devices. You can also set up an automated approval flow based on rules that you can set. 

What sets Rydoo apart from its counterparts is that the mobile app can track mileage and tax rates for specific states, countries, and regions. This app could make your life as a business owner much easier because it allows you to handle daily expenses more seamlessly, no matter where you are. 

Rydoo also stands out in the integration department. It can integrate with other software easily between platforms to create a seamless experience. The app can also automatically log expenses when receipts are scanned in, so the only additional needed information on your end would be to add in projects and payment methods. 

Another feature that makes Rydoo snag our attention is its ability to analyze credit card statements to match expenses and transactions. 

Interested in checking out Rydoo Expense? There are three paid pricing plans. They include Essentials at $8/month per user, Pro at $10/month per user, and Enterprise, which requires a meeting with a team member to discuss your options.



Learn MoreOn QuickBooks’ Website

QuickBooks is the mastermind of online business accounting, so it is no surprise that it has made its way on our list of the best business expense tracker apps. QuickBooks ranks right up there as one of the best for vendor management and managing multiple bills due in part to its advanced bill management tools. 

With QuickBooks, you can set up recurring bills and keep a record of bills you have paid by check. You can also set up vendors, control expenses incurred, and pay multiple vendors and bills simultaneously. 

It allows you to sync your bank, credit card, and other online accounts so that expenses can be imported seamlessly. You can also create custom rules to categorize expenses and run reports to view where your money is going. You’ll no longer have to play the financial guessing game.

Integration capabilities with third-party payment solutions such as Paypal, Bill.com, and Apple Pay are also included. QuickBooks has recently launched their own payment solution where you bank with QuickBooks directly via a QuickBooks checking account, that is also streamlined into their accounting software. 

Because QuickBooks comes with so many features and tools, the prices are also a bit higher from the start. You are looking at $15/month with the Simple Start Plan, $27/month for the Essentials plan, $42.50/month for the Plus plan, and $100/month for the Advanced plan.


Emburse Certify

Learn MoreOn Emurse’s Website

Emburse Certify, like others on our list, features automatic report creation, streamlined approvals, and built-in policy controls. With this app, employees can spend based on your preset guidelines. 

A unique feature that Emburse Certify offers is the ability to issue virtual cards for expenses, which eliminates the need for employees to reach into their own pockets to cover business expenses and wait for reimbursement. 

Emburse Certify will categorize your receipt data automatically into 15 different fields. More than 10 ways to capture and upload receipts are distributed into their appropriate expense category field for storage and review later on. 

The base plan, Certify Now, is $8/month per user for up to 25 users. Professional and enterprise plans are also available with pricing based on customization. 

For online companies that make many virtual transactions, the virtual credit card of Emburse Certify may be the best option for you. It’s definitely a tracking app worth looking into.

The bottom line.

Tracking business expenses is not simple. Bookkeeping concerns like monitoring cash flow, tax deductions, bank account balances, and even time-tracking take time and care. The old days of Excel spreadsheet templates just don’t cut it anymore. 

As we have mentioned, regardless of size, every business would benefit significantly from a business expense tracker app. Business owners have many responsibilities. Hire out for tasks so that you are not stretched too thin. 

The five apps we picked can all help organize your business finances in real-time, streamlining your project management and allowing you to focus on what matters most.

A business expense tracker can easily automate workflow processes, thanks to:

  • Setting guidelines for expense approvals 
  • Software integration 
  • Business credit cards 
  • Receipt tracking
  • Accounting

Depending on your business needs, you can find free apps and upgrade if you feel you need more features.

For more information on business management and tools, visit us at Entrepreneur.com today.

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